Public Records

Through Washington Senate Concurrent Resolution SCR 8402, the Washington State Legislature has extended all of the Governor’s emergency proclamations, including Proclamation 20-28.15 pertaining to the Open Public Meetings Act (OPMA) and Public Records Act (PRA).  Proclamation 20-28 was initially issued March 24th, 2020, and extended several times to help stem the spread of the coronavirus disease (COVID-19) outbreak and promote public health and safety.  In response, the Port will suspend any activity that occurs in an in-person setting, including in-person submissions and inspection of public records, and extend the 42.56.520(1) five-day response period, excluding public record requests received by the agency electronically, through the termination of the state of emergency pursuant to RCW 43.06.210, or until otherwise rescinded, whichever occurs first.

The Port will still respond to public records requests submitted either through the Port’s Public Records website link below or by phone; however, administrative Port offices continue to be closed in an effort to reduce the spread of COVID-19 (Coronavirus) and may not have access to onsite records until it opens once again to the staff and the public. The Port, like everyone else, is taking COVID-19 seriously and believes it is our duty to prioritize our staff and the public’s health and safety. As we continue to navigate these uncharted waters, we ask for patience from our customers and the public.

Overview

The Port of Olympia is committed to make any and all public records available to the public upon request. The policy below defines how the Port will respond to requests.

If you are interested in requesting a public record, please complete the form below. Please be as specific as possible when describing the record(s) requested. Additionally, please indicate what action is requested:

Inspection Only

Public records may be available for inspection at the Port of Olympia administrative offices during Port hours. No fee will be charged for the inspection or location of public documents.

Copy(ies)

 Specify the number of copy(ies) requested and if the copy(ies) is to be delivered by mail, fax, or to be picked up in person. See the Records Request Fee Schedule below for costs.

Email (If possible)

See Electronic Files in the Records Request Fee Schedule below.

Record Request

Request for Public Records

Complete the following form to request Port of Olympia public records.

Fee Schedule

DesctiptionUnit of MeasureCost
Copies, paperEach page$0.15
Copies, scannedEach page$0.10
Electric filesPer 4 files$0.05
Electronic filesPer gigabyte of records$0.10
8GB USB flash driveEach$7.00
16 GB USB flash driveEach$11.00
CDEach$2.50
DVDEach$10.00
8 1/2 x 11 color copyEach page$0.50
11 x 17 color copyEach page$1.00
Postage100% of actual cost

The Port will waive charges under $2.00. Records will be released after the Port receives payment, when fees are applicable.